Applicants in the US should submit their proposals to the New York office. Applicants in Japan should submit their proposals to the Tokyo office.

Proposals must include the following sections, arranged in this order:

A) Application cover sheet Click here to download: Word (737kb) / PDF (79kb)
B) Narrative description of the project
C) Letters from key collaborating or participating organizations/individuals
D) Detailed project budget
E) Project timetable
F) Curricula vitae for key participants
G) Institutional information (annual report, etc.)
H) Proof of tax status

Applicants should send CGP eight (8) copies of the proposal and six (6) copies of institutional information

When submitting, please do not bind proposals, use notebooks, or plastic packaging.

Please note that we cannot return any materials submitted to CGP.

A. Grant Application Cover Sheet

The grant application cover sheet is a summary of the proposal and must be completed in full. It is available for download here (WORD / PDF ) or can be requested by contacting or 212-489-1255 (CGP New York Office)

The following list details the items required on the application cover sheet:

1. Name of Project

This should be the official project name. All further documentation should refer to this project name.

2. Applicant Information

The submitting institution must be from one nonprofit organization. Any other institutions involved in the project must be listed under collaborating or participating organizations/individuals.

The authorized representative should be the individual within the submitting institution who is legally responsible for administering grant funds. The project director should be the individual responsible for communication regarding the contents and status of the project.

The authorized representative and the project director can not be the same individual.

3. Proposed Time Frame of Project

CGP normally considers projects with grant durations of one year but will consider multi-year projects if project length is justified by the content of the work proposed. However, CGP cannot support projects with grant durations over three years.

4. Project Site(s)

Indicate the major site(s) where the project will take place.

5. Project Objective

Explain what you intend to achieve by carrying out the proposed project. This should describe the goal of the project and not the activities themselves.

6. Project Cost

Indicate the total project cost, the portion of the budget for which you are requesting CGP support, and the date when funds are required.

7. Project Description

The description should be a brief summary of the overall project and activities. This should be a succinct explanation of the basic project concept.

8. Collaborating or Participating Organizations/Individuals

Any organization or individual who is actively involved in the planning or execution of the project, other than those within the submitting institution, should be listed, along with their affiliation, title, and country. Applicants from the United States are requested to list Japanese collaborators first.

9. Previous CGP or Japan Foundation Grants

Please indicate whether the submitting institution has received any previous grants from CGP or the Japan Foundation. Include the name of the project, the project reference number, the amount of the award, and the date(s) that the grant was received.

B. Narrative Description of the Project

The narrative description should explain the importance and relevance of the proposed project in the United States and Japan, taking into account existing work in the field. It should provide concrete details about project objectives, significance, and background work.

The following must be included:

1. Project Methodology

Please be as specific as possible when describing project methodology and the rationale for using such an approach to realize project goals.For project events, include site details, agenda, target audience, expected audience size, and publicity methods. For policy-oriented research and dialogue projects, include an annotated bibliography that indicates how the project builds upon existing work in the field and how it will contribute to new knowledge or innovative approaches.

2. Participating Organizations and Individuals

Please specify the names, affiliations, and titles of all proposed participants, as well as rationale for selection and information on past collaborative work, as appropriate. Explain how labor will be divided among primary project participants.

3. Dissemination

For all projects, explain methods of dissemination, including target audience, anticipated size of audience, and materials to be produced and distributed.

4. Status of Preparation

Please explain any research and/or work done in preparation for the project prior to proposal submission.

5. Benchmarks

Please include clear benchmarks and specific plans for evaluating the project by both the applicant and third parties to measure the success of the project.

C. Letters from Key Collaborating or Participating Organizations/Individuals

Letters should clearly indicate commitment to participation in the proposed project and the form that the participation will take. If a commitment has not yet been secured, the applicant should explain the status of their discussions with potential counterparts or participants. Letters should be submitted with the full proposal but, in certain circumstances, will be accepted for up to one week after the proposal deadline. Copies of letters are acceptable.

D. Detailed Project Budget

The project budget should include a list of expenditures and income. Expenditures include the anticipated budget for the entire project as well as anticipated yearly budgets, specific line items and amounts for which CGP funds are requested, and budget explanations for each line item’s calculation.Income includes the amount requested from CGP, project revenue, and grants requested or received from other funding sources, including your own institution’s financial cooperation.

A Budget Template is available for download at www.cgp.org or can be requested by contacting or 212-489-1255 (CGP New York Office).

Please keep in mind:

• CGP can support indirect costs totaling no more than ten percent (10%) of the direct costs it supports.
• A minimum of 20% of the total project budget must be secured from other non-CGP sources such as the applying institution or other foundations. Please update CGP on the status of any grant proposals submitted to other organizations.

E. Project Timetable

Please include a detailed timetable, showing when each aspect of the project, from the planning stage through the dissemination stage, will be carried out.

F. Curricula Vitae

Curricula vitae for the project director and all key participants should be submitted.

G. Institutional Information

Six copies each of annual reports and other pertinent information for the submitting institution should be included.

H. Proof of Tax Status

A copy of the official IRS determination letter that states the tax status of the submitting institution should be included.