Designated Donations Program Guidelines 2

5. Requirements and Points to Note for submitting Designated Donation Proposal

A Designated Donation Proposal Submitter must satisfy either of the requirements set forth in (1) below and must note the points set forth in (2) below.

(1) Requirements for Designated Donation Proposal Submitters

A Designated Donation Proposal Submitter must satisfy either of the requirements set forth in (i) or (ii) and satisfy requirement (iii).

  1. (i)An organization that is planning to collect donations for a project from Donors in Japan. If a Grantee who implements the project is planning to collect the donation by itself, the Grantee who implements the project may become a Designated Donation Proposal Submitter.
  2. (ii)An individual, legal entity, or organization that is planning to make a donation in a project.
    If many donations are made for the project, the Designated Donation Proposal Submitter needs to consolidate them.
  3. (iii)A submitter that does not fall under the definition of “Anti-Social Forces” (groups or individuals that pursue economic benefit by making full use of violence, force and/or fraudulent means), which is specified in Article 2(2)1 of the Japan Foundation’s Regulations with Regard to Dealing with Anti-Social Forces (2015 Regulation No. 52) (please see 8. Points to Note Concerning the Proposal and Screening for the detailed information).

(2) Points to be noted by Designated Donation Proposal Submitters

  1. (i)A Designated Donation Proposal Submitter shall not accept a donation from a party that falls under the definition of “Anti-Social Forces” (groups or individuals that pursue economic benefit by making full use of violence, force and/or fraudulent means), which is specified in Article 2(2)1 of the Japan Foundation’s Regulations with Regard to Dealing with Anti-Social Forces (2015 Regulation No. 52), and will bear all responsibility for not only the procedure for using this program but also for collection of the Designated Donation and bank remittance of the Designated Donation to the Japan Foundation.
  2. (ii)The Japan Foundation will not conduct activities such as collecting donations for individual projects, introducing Donors or acting as an intermediary between a Designated Donation Proposal Submitter and Donors, or soliciting donations.
  3. (iii)If there are multiple Donors, the Designated Donation Proposal Submitter will consolidate the individual donations and make a bank remittance the total sum to the Japan Foundation.

6. Requirements for becoming Donors

Donors who fall under either of the following categories are not eligible for the program.

  1. (i)If a Donor is also to be the Grantee who implements the project.
  2. (ii)If a Donor is in a position having an influence on the planning or implementation of the Grant-Financed Project or on the receipt and payment of funds.

7. Requirements and Points to Note for becoming Grantees

A Grantee must satisfy all of the requirements set forth in (1) below and must note the points set forth in (2) below.

(1) Requirements for Grantees

A Grantee must satisfy all of the requirements set forth in (i) through (v).

  1. (i)A Grantee shall be an organization whose purpose is the public good (limited to organizations who have a representative or manager appointed by articles of association, endowment, terms, conditions, and others) and which possesses an office. (See Note 1 and 2.)
  2. (ii)A Grantee shall have the organizational, personnel and other capabilities necessary for implementing the Grant-Financed Project with certainty.
  3. (iii)An implementation of a Grant-Financed Project and a receipt of a Designated Grant shall not violate any laws and ordinances.
  4. (iv)A Grantee and/or their officers shall not have engaged in acts that are recognized as inappropriate or violated any laws or ordinances.
  5. (v) A Grantee shall not fall under the definition of “Anti-Social Forces” (groups or individuals that pursue economic benefit by making full use of violence, force and/or fraudulent means), which is specified in Article 2(2)1 of the Japan Foundation’s Regulations with Regard to Dealing with Anti-Social Forces (2015 Regulation No. 52).

(Note 1) In cases where a Grant-Financed Project to be implemented falls under 2. (1) Scope of projects (ii) (Japanese studies overseas), the Grantee shall in principle have offices overseas.

(Note 2) Please note that the organizations described in (i) through (iii) below are not suitable for Grantee.

  1. (i)The Government of Japan (including national junior and senior high schools and other national institutions), local public entities (including public universities, public junior and senior high schools and other public institutions), incorporated administrative agencies, local incorporated administrative agencies, and national university corporations and their subordinate organizations.
  2. (ii)Foreign governments (administrative organs such as ministries and agencies; provided, however, that these shall exclude educational institutions, such as national schools, cultural facilities, such as art museums, and cultural organizations), and embassies and consulates general in Japan.
  3. (iii)Intergovernmental institutions to which the Government of Japan makes contributions.

(2) Points to be noted by Grantees

  1. (i)The grant under this program will be provided in accordance with the Japan Foundation Regulations and laws and ordinances related to the Japan Foundation.
  2. (ii)When publicizing information about the Grant-Financed Project, please clearly indicate that a Designated Grant of the Japan Foundation has been allocated.
  3. (iii)On completion of the project, please submit a “Final Report of Grant-Financed Project Implementation Status and Financial Statement.”
  4. (iv)If there has been any misconduct in relation to the receiving or use of the Designated Grant, the allocation of the Designated Grant will be canceled or the return of the Designated Grant (including an additional charge) will be ordered, and such measure as suspending the eligibility to propose a Designated Donation for a specific period will be taken, with a possibility of imposition of criminal penalties in some cases.

8. Points to Note Concerning the Proposal and Screening

The points to note concerning the proposal and screening are as set forth in (1) through (6) below.

(1) Before you make a proposal

Please check the eligibility and requirements for this program carefully referring to the regulations below. If you have any questions, please contact the Budget and Finance Division of the Japan Foundation directly (please see 13. Request for Proposal Forms, Submissions, and Inquiries for the contact information).

  1. Japan Foundation Regulations for the Administration of the Designated Donations Program (PDF:113KB)
  2. Japan Foundation’s Regulations with Regard to Dealing with Anti-Social Forces (PDF:168KB) (Japanese)

(2) Obtaining a proposal form

All forms are downloadable from the following website.
http://www.jpf.go.jp/e/about/donation/program/index03.html
Please contact the Budget and Finance Division if you wish to have forms sent to you by post.

(3) Submitting a draft proposal

In advance of the official screening by the Screening Committee, the Budget and Finance Division accepts the draft proposal to check the contents and discusses whether the donation qualifies for our program and how to plan the projects. Therefore, please submit a draft version of your proposal by fax or e-mail by one month prior to the deadline.
Please note that the Budget and Finance Division may recommend that you revise your proposal or provide additional information which you are expected to include in the final version of your proposal.

(4) Submitting the final proposal

Please submit the final version of your proposal, including the representative’s signature or seal imprint, to the Budget and Finance Division by the following deadlines by post.

(5) Screening

The decision on the acceptability of the proposed Designated Donation will be made after referring to the Screening Committee consisting of outside specialists.
The screening will be conducted from various viewpoints including those set forth in (i) through (iii) below.

  1. (i)Whether or not the results of the project will contribute to the development of international cultural exchange or to the public good.
  2. (ii)Whether or not the achievement of the objectives of the project would be impossible or difficult without an allocation of the said Designated Grant.
  3. (iii)Whether or not the plan and method of the project are appropriate for achieving the objectives and the project is expected to yield sufficient results.

(6) Notifying the result

The Designated Donation Proposal Submitter will be notified of the result of the acceptability of the Designated Donation in writing in about two months from the deadline for submitting the final proposal.

[Contact Us]

The Japan Foundation
Budget and Finance Division, Financial Affairs Department,
Tel: +81-(0)3-5369-6054 Fax: +81-(0)3-5369-6034
E-mail:kifu@jpf.go.jp
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