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Program Guidelines

General Instructions (Be sure to read this first)

Introduction to the Japan Foundation

The Japan Foundation conducts programs in the three major areas of Arts and Cultural Exchange, Japanese-Language Education Overseas, Japanese Studies and Intellectual Exchange, as well as Strengthening Cultural Exchange in Asia. There are applicable programs in each of these areas, and support is provided for activities conducted by individuals and organizations that are involved in international exchange.

Ⅰ Arts and Cultural Exchange

The Japan Foundation carries out programs to introduce various aspects of Japanese culture and arts, and to contribute to international society through the arts. The programs aim to foster the general public's interest in Japan and to promote the understanding of Japan abroad. The areas of programs include projects for mutual exchanges between Japan and foreign countries, international co-production, and people- to-people exchanges.

Ⅱ Japanese-Language Education Overseas

To build the foundation for promoting the understanding of Japan as well as mutual understanding between the people of Japan and people from the rest of the world, the Japan Foundation implements programs including the development and distribution of Japanese-language teaching materials and methods, and the Japanese-Language Proficiency Test (JLPT). In addition, the Japan Foundation dispatches Japanese-language specialists to build networks for fostering local teachers and operating model Japanese-language courses, to support activities to promote the Japanese language that are implemented by local Japanese-language educational institutions, and to provide training programs in Japan for Japanese-language teachers and learners.

Ⅲ Japanese Studies and Intellectual Exchange

Aiming at the efficient promotion of Japanese Studies and intellectual exchange between Japan and the rest of the world, the Japan Foundation offers support to Japanese Studies institutions overseas, people-to-people exchange projects for intellectuals, as well as fellowship grants and network support for Japanese Studies scholars overseas.
The Japan Foundation also organizes collaborative research and dialogue programs, and develops human resources, in order to contribute to solving the problems that are common to Japan and the world. The Japan Foundation Center for Global Partnership has also been established as the division that is primarily responsible for intellectual exchange in the United States.

Ⅳ Strengthening Cultural Exchange in Asia

The Japan Foundation Asia Center connects the people of Asia, expands networks, and co-creates Asian cultures with the goal of fostering awareness of empathy and coexistence amongst the residents of Asia through such concepts as "Communicate", "Connect and Share", "Collaborate", "Create". To that end, it implements projects in diverse areas such as arts and culture, sports, Japanese-language education and academic exchange.

Each of these categories includes programs that are open to applications from the public to support international exchange activities by individuals and organizations. In addition to these programs and activities, the Japan Foundation provides information on international cultural exchange through media such as its website and JFIC Library.

Application Procedures

Reference: Application flow-chart

Application flow-chart Decide on the program that you wish to apply for Obtain the application instructions and application forms Submit the application forms Screening

Step1 Decide on the program that you wish to apply for

Refer to the Program Guidelines for Fiscal Year 2015 and identify the program that matches the project that you or your organization are planning.

The areas and countries that are eligible for the Japan Foundation programs are provided in "List of Applicable Areas and Countries in the Japan Foundation Programs for Fiscal Year 2015". (See the table below.) As there are programs that are applicable only for projects related to some areas and countries, please read the explanation about each program carefully to find out if your area or country is eligible.

Table: List of Applicable Areas and Countries in the Japan Foundation Programs
(as of September 2014)
Regions Countries
East Asia People's Republic of China, Japan, Republic of Korea, Mongolia, Taiwan
Southeast Asia Brunei, Cambodia, Indonesia, Laos, Malaysia, Myanmar, Philippines, Singapore, Thailand, Timor-Leste, Vietnam
South Asia Bangladesh, Bhutan, India, Maldives, Nepal, Pakistan, Sri Lanka
Oceania Australia, Cook Islands, Fiji, Kiribati, Marshall, Micronesia, Nauru, New Zealand, Palau, Papua New Guinea, Samoa, Solomon, Tonga, Tuvalu, Vanuatu
North America Canada, United States of America
Central America Antigua and Barbuda, The Bahamas, Barbados, Belize, Costa Rica, Cuba, Dominica, Dominican Republic, El Salvador, Grenada, Guatemala, Haiti, Honduras, Jamaica, Mexico, Nicaragua, Panama, Saint Christopher and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Trinidad and Tobago
South America Argentina, Bolivia, Brazil, Chile, Colombia, Ecuador, Guyana, Paraguay, Peru, Suriname, Uruguay, Venezuela
Western Europe Andorra, Austria, Belgium, Cyprus, Denmark, Finland, France, Germany, Greece, Iceland, Ireland, Italy, Liechtenstein, Luxembourg, Malta, Monaco, Netherlands, Norway, Portugal, San Marino, Spain, Sweden, Switzerland, United Kingdom, Vatican
Eastern Europe Albania, Armenia, Azerbaijan, Belarus, Bosnia and Herzegovina, Bulgaria, Croatia, Czech Republic, Estonia, Georgia, Hungary, Kazakhstan, Kyrgyz Republic, Kosovo, Latvia, Lithuania, Former Yugoslav Republic of Macedonia, Moldova, Montenegro, Poland, Romania, Russia, Serbia, Slovakia, Slovenia, Tajikistan, Turkmenistan, Ukraine, Uzbekistan
Middle East Afghanistan, Bahrain, Iran, Iraq, Israel, Jordan, Kuwait, Lebanon, Oman, Palestinian Interim Self-Government Authority, Qatar, Saudi Arabia, Syria, Turkey, United Arab Emirates, Yemen
North Africa Algeria, Egypt, Libya, Morocco, Sudan, Tunisia
Africa Angola, Benin, Botswana, Burkina Faso, Burundi, Cameroon, Cape Verde, Central Africa, Chad, Comoros, Democratic Republic of the Congo, Republic of Congo, Cote d'Ivoire, Djibouti, Equatorial Guinea, Eritrea, Ethiopia, Gabon, The Gambia, Ghana, Guinea, Guinea-Bissau, Kenya, Lesotho, Liberia, Madagascar, Malawi, Mali, Mauritania, Mauritius, Mozambique, Namibia, Niger, Nigeria, Rwanda, Sao Tome and Principe, Senegal, Seychelles, Sierra Leone, Somalia, Republic of South Africa, South Sudan, Swaziland, Tanzania, Togo, Uganda, Zambia, Zimbabwe

Step2 Obtain the application instructions and application forms

Once you have decided on the program that you wish to apply for, download the application instructions and application forms from the website. The application instructions for each program provide detailed information that could not be included in this booklet due to space limitations. Hence, if you are considering applying for a particular program, please read the instructions carefully before submitting your application. If you wish to obtain a hard copy of the application instructions and application forms, please inquire with the submission offices listed in the next section.

Step3 Submit the application forms

(1)Where to submit application forms

After completing the necessary sections in the application forms, please submit the forms, together with any attachments, to the following offices.

(a) When submitting applications in Japan: Applications should be submitted to the respective sections in charge at the Japan Foundation's domestic offices.

(b) When submitting applications from the country with the local Japan Foundation office: In principle, applications should be submitted to the local Japan Foundation office (refer to the list of Japan Foundation overseas offices). However, depending on a country or a program, the nearest Embassy or Consulate-General of JapanExternal link may accept applications.

(c) When submitting applications from the country with no local Japan Foundation office: Applications should be submitted to the nearest Embassy or Consulate-General of JapanExternal link.

Please refer to this page to find out where to submit applications for the Performing Arts Japan program.

(2)Points to note in submitting an application

(a) If you are applying for a program from overseas, please check with the specified submission office via telephone or e-mail on where to submit your application and your eligibility for the program before submitting your application.

(b) If you wish to receive a notification of receipt of your application, please enclose a reply card (with stamps affixed) that is blank on one side. Please write the reply-to address on the card beforehand. A notification of receipt will be sent to you using this card.

(c) We do not accept applications via e-mail or fax.

(3)Other points to note

(a) Exchange projects with Taiwan
The Japan Foundation cooperates with the Interchange Association, Japan, on exchange projects with Taiwan. The Japan Foundationwill not provide support to a project if it is eligible for programs of the Interchange Association, JapanExternal link. For further information about Taiwan projects, please read the application instructions for the respective program, and contact the section in charge at Japan Foundation domestic offices or the Interchange Association, Japan, Taipei officeExternal link where necessary.

Screening

(1)Selection policy

Screening is carried out from the following perspectives across the board for all programs.

  • Need for the Japan Foundation to provide support/implement the project
  • Feasibility and effectiveness of the project
  • Validity of the proposed budget

For other selection policies that are applicable to each individual program, please refer to the respective program instructions.

(2) Projects related to commemorative events

Applications related to the commemorative cultural events listed below will be given higher priority in the screening process. Applicants should specify the relevance of their projects to commemorative cultural events (if any) in the application form.

Applicable commemorative events are scheduled to be listed on the Japan Foundation website.

*Please refer to the Program List for examples of projects which have been accepted in recent years.

Implement the Project

(1)Read the terms and conditions and submit acceptance and payment forms

The Japan Foundation fixes the terms and conditions for each of the Japan Foundation's programs in supporting the project. The conditions are contained in the "Terms and Conditions of Grant" section attached to the notification letter of acceptance. After reading the conditions, please notify the Japan Foundation of your acceptance using the designated form.

(2)Implement the project and submit a final report

Please implement your project following the procedure and conditions for the relevant program as well as the plan and purpose of your project written in the application form. In principle, you must obtain approval from the Japan Foundation before making any major changes to the plan or postponing/canceling the project. A final report has to be submitted promptly to the Japan Foundation when your project is completed. Please note that grantees in some programs may be asked to report the participants' questionnaire results, media coverage, and the number of project participants.

Eligibility

Please check the following items before applying for an applicable program.

(1) One or more of the following, (a) to (c), are not applicable to you or your organization.

(a) Japanese government (including national institutions), local public organizations (including public universities, public junior high schools, public high schools, and other public institutions), government-affiliated organizations, incorporated administrative agencies,
local incorporated administrative agencies, national university corporations (including public junior high schools and public high schools)

(b) Governments of other countries (including administrative agencies such as ministries and agencies, but excluding research and educational institutions), foreign diplomatic missions in Japan

(c) International organizations (intergovernmental organizations that the Japanese government contributes to)

(2) (In the case of an organization) The organization is not a for-profit organization.

(3) (In the case of an overseas organization) The organization has a bank account for receiving grants, or is able to set up a bank account before the grant payment period.

(4) The receipt of a grant or other form of subsidies from the Japan Foundation is not in violation of any laws or regulations in the applicant's country.

(5) The project is not for the advancement of specific political or religious views.

(6) The project is not a for-profit project.

 

Other Matters

(1)Disclosure of Information

a) If the project is selected, information relating to the name of the applicant, name of the project, and overview of the project will be disclosed in the Kokusai Koryu Kikin Jigyo Jisseki (Detailed Annual Report of the Japan Foundation Activities) on the Japan Foundation's website, and in other public-relations materials.

b) When a request for information based on the "Law Concerning the Disclosure of Information Held by Independent Administrative Institutions, Etc." External link (Law No. 140 of 2001), is received by the Japan Foundation, materials such as submitted application forms will be disclosed (unless stipulated by law as not to be disclosed).

(2)Protection of Personal Information

a) The Japan Foundation handles personal information appropriately and in accordance with the Law Concerning Access to Personal Information Held by Independent Administrative Institutions (Law No. 59 of 2003) External link . Details of the Japan Foundation's personal information protection policy can be reviewed at the website (Japanese only):

b) Personal information to inform recipients of grants of other Japan Foundation activities or to send recipients of grants public-relations materials, as well as for screening, implementation, and evaluation procedures of projects. Personal information provided in the application forms, such as a grantee's name, affiliation and project overview, is used in procedures such as screening, project implementation, and ex-post evaluation. It is also carried in the Detailed Annual Report of the Japan Foundation Activities, the Annual Report, on the Japan Foundation website, and in other public-relations materials. Personal information is also used for purposes such as the compilation of statistics. For details regarding the use of personal information in each program, please refer to the application instructions for each programs.

(3)Legal Regulations applicable to Grants from the Japan Foundation

The Japan Foundation Grant Programs are operated in accordance with relevant Japanese laws including the "Law for the Proper Execution of a Budget Relating to Subsidies" (Law. No. 179 of 1955) External link as specified in Article 13 of the "Independent Administrative Institution Japan Foundation Law" (Law. No. 137 of 2002). Please also refer to “Terms and Conditions for a Grant”.

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