General Instructions

Introduction to the Japan Foundation

The Japan Foundation conducts programs in the three major areas of Arts and Cultural Exchange, Japanese-Language Education Overseas, Japanese Studies and Intellectual Exchange, as well as Strengthening Cultural Exchange in Asia. There are applicable programs in each of these areas, and a support is provided for activities conducted by individuals and organizations that are involved in international exchange.

Arts and Cultural Exchange[Culture]

The Japan Foundation organizes programs to introduce various aspects of Japanese arts and culture all over the world. In addition, it promotes networking and human resources development in the arts and cultural fields by interactive collaboration/co-production, and through dispatching and invitation of specialists.

Japanese-Language Education Overseas[Language]

To make the Japanese-language easier to learn and teach, the Japan Foundation develops infrastructures and environments for Japanese-language education overseas. In addition, it promotes Japanese-language education according to the circumstances by country and region through various activities, such as dispatching Japanese- language specialists and conducting Japanese-language training.

Japanese Studies and Intellectual Exchange[Dialogue]

Programs in this field aim to encourage a greater understanding of Japan thorough supporting and promoting Japanese studies overseas. The Japan Foundation promotes dialogue about international common issues and develops human resources who play key roles in future dialogue and exchange initiatives.
The Japan Foundation Center for Global Partnership has also been established as the division that is primarily responsible for intellectual exchange in the United States.

Strengthening Cultural Exchange in Asia

The Japan Foundation Asia Center aims to foster awareness of empathy and coexistence as neighbors who live together among the residents of Asia through exchange and collaboration. To that end, it implements projects in diverse fields, such as arts and culture, sports, Japanese-language education and academic exchange.

Each of these categories includes programs that are open to applications from the public to support international exchange activities by individuals and organizations. In addition to these programs and activities, the Japan Foundation provides information on international cultural exchange programs through media such as its website, Twitter, Facebook, E-mail Magazine and Library.

Application Procedures

Reference: Application flow-chart

Application flow-chart Decide on the program you wish to apply for Obtain the application instructions and application forms Submit the application forms Screening

Step1: Decide on the program you wish to apply for

Refer to the Program Guidelines for Fiscal Year 2018 (PDF:2.78MB) and identify the program that matches the project that you or your organization is planning. A number of grants is a reference and may differ for Fiscal Year 2018.

The areas and countries that are eligible for the Japan Foundation programs are provided in "List of Applicable Areas and Countries in the Japan Foundation Programs for Fiscal Year 2018". (See the table below.) As there are programs that are applicable only for projects related to some areas and countries, please read the details on each program carefully to find out if your area or country is eligible.

Table: List of Eligible Areas and Countries in the Japan Foundation Programs
(as of September 2017)
Regions Countries
East Asia People's Republic of China, Hong Kong, Japan, Republic of Korea, Macau, Mongolia, Taiwan
Southeast Asia Brunei, Cambodia, Indonesia, Laos, Malaysia, Myanmar, Philippines, Singapore, Thailand, Timor-Leste, Vietnam
South Asia Bangladesh, Bhutan, India, Maldives, Nepal, Pakistan, Sri Lanka
Oceania Australia, Cook Islands, Fiji, Kiribati, Marshall, Micronesia, Nauru, New Zealand, Niue, Palau, Papua New Guinea, Samoa, Solomon, Tonga, Tuvalu, Vanuatu
North America Canada, United States of America
Central America Antigua and Barbuda, The Bahamas, Barbados, Belize, Costa Rica, Cuba, Dominica, Dominican Republic, El Salvador, Grenada, Guatemala, Haiti, Honduras, Jamaica, Mexico, Nicaragua, Panama, Saint Christopher and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Trinidad and Tobago
South America Argentina, Bolivia, Brazil, Chile, Colombia, Ecuador, Guyana, Paraguay, Peru, Suriname, Uruguay, Venezuela
Western Europe Andorra, Austria, Belgium, Cyprus, Denmark, Finland, France, Germany, Greece, Iceland, Ireland, Italy, Liechtenstein, Luxembourg, Malta, Monaco, Netherlands, Norway, Portugal, San Marino, Spain, Sweden, Switzerland, United Kingdom, Vatican
Eastern Europe Albania, Armenia, Azerbaijan, Belarus, Bosnia and Herzegovina, Bulgaria, Croatia, Czech Republic, Estonia, Georgia, Hungary, Kazakhstan, Kyrgyz Republic, Kosovo, Latvia, Lithuania, Former Yugoslav Republic of Macedonia, Moldova, Montenegro, Poland, Romania, Russia, Serbia, Slovakia, Slovenia, Tajikistan, Turkmenistan, Ukraine, Uzbekistan
Middle East Afghanistan, Bahrain, Iran, Iraq, Israel, Jordan, Kuwait, Lebanon, Oman, Palestinian Interim Self-Government Authority, Qatar, Saudi Arabia, Syria, Turkey, United Arab Emirates, Yemen
North Africa Algeria, Egypt, Libya, Morocco, Sudan, Tunisia
Africa Angola, Benin, Botswana, Burkina Faso, Burundi, Cameroon, Cape Verde, Central Africa, Chad, Comoros, Democratic Republic of the Congo, Republic of Congo, Cote d'Ivoire, Djibouti, Equatorial Guinea, Eritrea, Ethiopia, Gabon, The Gambia, Ghana, Guinea, Guinea-Bissau, Kenya, Lesotho, Liberia, Madagascar, Malawi, Mali, Mauritania, Mauritius, Mozambique, Namibia, Niger, Nigeria, Rwanda, Sao Tome and Principe, Senegal, Seychelles, Sierra Leone, Somalia, Republic of South Africa, South Sudan, Swaziland, Tanzania, Togo, Uganda, Zambia, Zimbabwe

Step2: Obtain the application instructions and application forms

Once you have decided on the program that you wish to apply for, download the application instructions and application forms from the website. The application instructions for each program provide detailed information that could not be included in this booklet due to space limitations. Hence, if you are considering applying for a particular program, please read the instructions carefully before submitting your application. If you wish to obtain a hard copy of the application instructions and application forms, please inquire with the submission offices listed in the next section.

Step3: Submit the application forms

(1) Where to submit the application forms

After completing the necessary sections in the application forms, please submit them together with any attachments, to the following offices.

Please refer to this page to find out where to submit applications for the Performing Arts Japan program.

(2)Points to note in submitting an application

  • (a) If you are applying for a program from overseas, please check with the specified submission office via telephone or e-mail on where to submit your application and your eligibility for the program before submitting your application.
  • (b) If you wish to receive a notification of receipt of your application, please enclose a reply card (with stamps affixed) that is blank on one side. Please write the reply-to address on the card beforehand. A notification of receipt will be sent to you using this card.
  • (c) We do not accept applications via e-mail or fax.

(3)Other points to note

  • (a) Exchange projects with Taiwan
    The Japan Foundation cooperates with Japan-Taiwan Exchange Association, on exchange projects with Taiwan. The Japan Foundation will not provide support to a project if it is eligible for programs of Japan-Taiwan Exchange Association, Japan. For further information about Taiwan projects, please read the application instructions for the respective program, and contact the section in charge at the Japan Foundation domestic offices or Japan-Taiwan Exchange Association, Taipei office where necessary.

Screening

(1)Selection policy

Screening is carried out from the following perspectives across the board for all programs.

  • Need for the Japan Foundation to provide support/implementation to the project
  • Feasibility and effectiveness of the project
  • Validity of the proposed budget

For other selection policies that are applicable to each individual program, please refer to the respective program instructions.

(2) Projects related to commemorative events of the Exchange year

Applications related to the commemorative events of the Exchange year and Japonismes 2018 will be given higher priority in the screening process. Applicants should specify the relevance of their projects to commemorative events (if any) in the application form.
Eligible commemorative events of the Exchange year and Japonismes 2018 are scheduled to be listed on the Japan Foundation website.

*Please refer to the Program List for examples of projects which have been accepted in recent years.

Eligibility

Please check the following items before applying for an applicable program.

  • (1) The project is not for the advancement of specific political or religious views.
  • (2) (In the case of an organization) One or more of the following, (a) to (c), are not eligible to your organization.
  • (a) Japanese government (including national institutions), local public organizations (including public universities, public junior high schools, public high schools, and other public institutions), government-affiliated organizations, incorporated administrative agencies,
    local incorporated administrative agencies, national university corporations (including public junior high schools and public high schools)
  • (b) Governments of other countries (including administrative agencies such as ministries and agencies, but excluding research and educational institutions), foreign diplomatic missions in Japan
  • (c) International organizations (intergovernmental organizations that the Japanese government contributes to)
  • (3) (In the case of a Japanese organization or individual) The applicant does not fall under the definition of "Anti-Social Forces" (groups or individuals that pursue economic benefit by making full use of violence, force and/or fraudulent means), which is specified in Article 2(2)1 of the Japan Foundation's Regulations with Regard to Dealing with Anti-Social Forces (2015 Regulation No. 52).
  • (4)(In the case of an overseas organization) The organization has a bank account for receiving grants, or is able to set up a bank account before the grant payment period.
  • (5) The receipt of a grant or other form of subsidies from the Japan Foundation is not in violation of any laws or regulations in the applicant's country.

Points to Be Noted

1. Disclosure of Information

If the project is selected, information relating to the name of the applicant, name of the project, and overview of the project will be disclosed in the Kokusai Koryu Kikin Jigyo Jisseki (Detailed Annual Report of the Japan Foundation Activities), the Annual Report, on the Japan Foundation's website, and in other public-relations materials.
When a request for information based on the "Law Concerning the Disclosure of Information Held by Independent Administrative Institutions, Etc." (Law No. 140 of 2001), is received by the Japan Foundation, materials such as submitted application forms will be disclosed (unless stipulated by law as not to be disclosed).

2. Protection of Personal Information

The Japan Foundation handles personal information appropriately and in accordance with the "Law Concerning Access to Personal Information Held by Independent Administrative Institutions" (Law No. 59 of 2003) . Details of the Japan Foundation's personal information protection policy can be reviewed at the website.

Special Notes for the users in the EEA(European Economic Area) member countries

The Japan Foundation complies with the EU General Data Protection Regulation (the “GDPR”) and other applicable national laws in connection with the provision of any of the services that the Japan Foundation provides to users in the European Economic Area (the “EEA”). Details can be reviewed at the website.

Personal information(data) provided in the application forms, such as a grantee's name, affiliation and project overview, is used in procedures such as screening, project implementation, and ex-post evaluation. It is also carried in the Detailed Annual Report of the Japan Foundation Activities, the Annual Report, on the Japan Foundation website, and in other public relations materials. Personal information is also used for purposes such as the compilation of statistics. For details regarding the use of personal information in each program, please refer to the application instructions for each program.

3. Legal Regulations applicable to Grants from the Japan Foundation

The Japan Foundation Grant Programs are operated in accordance with relevant Japanese laws including the "Law for the Proper Execution of a Budget Relating to Subsidies" (Law. No. 179 of 1955) as specified in Article 13 of the "Independent Administrative Institution Japan Foundation Law" (Law. No. 137 of 2002).

Ensuring the Necessary Safety and Security of Projects

Considering the recent instability in global security, with the increase of terrorist attacks in particular, the Japan Foundation highly recommends that you take the necessary security measures to ensure safety when you conduct your projects, such as the following:

  • (1) Check if there are any security alerts issued in the countries or cities where your project is taking place;
  • (2) Provide information on security and safety issues for your international guests (if any).
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