Support Program for Organizations in Japanese-Language Education (Grants) FAQ

1. Overall questions about the Support Program for Organizations in Japanese-Language Education (Grants)
  1. Q1:What kind of activity is eligible for a “Japanese-Language Activities Support Grant”?
  2. Q2:Do you have a program that will support the salaries of the Japanese Teacher(s) at our school?
  3. Q3:Is it possible that the Japan Foundatoin will send Japanese teaching materials through the “Support Program for Organizations in Japanese-Language Education (Grants)”?
  4. Q4:Can we apply for aid for operations not listed in the “Program Description” section of the application instructions?
  5. Q5:There is an overseas office of the Japan Foundation in my country. Are there any programs that we can apply to?
2.Questions about filling out the application forms
  1. Q1:If one organization applies for more than one project, are application forms A through C necessary to be submitted for each project?
  2. Q2:For the required attachment of “Brochure of the Institution” in application form “D. Project Sheet (I)-(IV)”, if we do not have one, should one be created?
  3. Q3:At applying for “Conference Grant,” “Publication Grant,” or “Other Original Proposal” (form D Project Sheet (IV)), must "Details of the project" be handed in?
3.Questions about the “Teaching Material Purchase Grant”
  1. Q1:How should teaching materials be purchased? Is there a list?
  2. Q2:If we are planning to purchase teaching materials from abroad (including from Japan), is it possible to include the costs of postage and customs fees in the budget of application?
  3. Q3:If we are planning to purchase teaching materials from bookstores in Japan, is it possible to ask the Japan Foudation to pay the cost to purchase directly to the bookstore in Japan from the Japan Foundation?
  4. Q4:Is there an upper limit to the “Teaching Material Purchase Grant”?

1.Overall questions about the “Support Program for Organizations in Japanese-Language Education (Grants)”

Q1:
What kind of activity is eligible for a "Japanese-Language Activities Support Grant"?
A:
The grant supports any kind of activity that will enhance the motivation of a Japanese-language learner or provide an opportunity for people who wish to learn Japanese. Japanese speech contests, quiz contests using Japanese, debates, and presentations in Japanese are some examples of activities considered appropriate.
Q2:
Do you have a program that will support the salaries of the Japanese Teacher(s) at our school?
A:
Yes. “Support Program for Organizations in Japanese-Language Education (Grants)” partially covers the honorarium given to Japanese-language teachers teaching the Japanese-language courses and to the staff carrying out activities to enhance the network of Japanese-language institutions in the applicant’s region/country. In principle, this grant covers them for up to three years (36 months). This grant is given on the condition that the course or activities are continued after the grant from the Japan Foundation ends.
Q3:
Is it possible that the Japan Foundation will send Japanese teaching materials through the “Support Program for Organizations in Japanese-Language Education (Grants)”?
A:
The Japan Foundation can no longer purchase and send materials. Financial aid for teaching materials, shipping costs and tariffs will be provided to the individual organizations so that they may each procure what they need on their own. For details, please refer to the “Teaching Material Purchase Grant” portion in the “Program Description” section of the application instructions.
Q4:
Can we apply for aid for operations not listed in the “Program Description” section of the application instructions?
A:
If the operation has the effect of popularizing the Japanese language or contributes to the development of Japanese-language education, a grant application may be entered under the heading of “Other Original Proposals.”
Furthermore, a grant application may be entered combining multiple operations in the activities listing. Please note, however, that there are elements that are not eligible, so please check the “Points to be Noted” portion in the “Program Description” sections of the application instructions.
Q5:
There is an overseas office of the Japan Foundation in my country. Are there any programs that we can apply to?
A:
For countries that have the Japan Foundation's overseas offices, aid is rendered through that local office.
Each overseas office will operate programs suited to the Japanese-language education requirements of the country. Please contact the Foundation's local office for details. (The Japan Foundation's overseas offices contact information:http://www.jpf.go.jp/world/en/ )

2.Questions about filling out the application forms

Q1:
If one organization applies for more than one project, are application forms A through C necessary to be submitted for each project?
A:
If the application is from the same organization or entity, just 1 copy of A through C is sufficient. However, please make sure that in cases where the representative or the bank account for receiving the grant money is different for each project, forms A and C will be required for each individual project.
Q2:
For the required attachment of “Brochure of the Institution” in application form “D. Project Sheet (I)-(IV),” if we do not have one, should one be created?
A:
The "Brochure of the Institution" need only be attached if you currently have such material. If none such exists, no attachment is necessary. Please also note that should these materials be in languages other than Japanese or English, a summary of the contents in either Japanese or English is also required.
Q3:
At applying for “Conference Grant,” “Publication Grant,” or “Other Original Proposal” (form D Project Sheet (IV)), must “Details of the project” be handed in?
A:
With regard to the screening process, the validity and necessity of the project are the primary concerns for the grant decision and therefore the full description of the project becomes the most important material for consideration. And hence details of the project are required as an attachment.

3.Questions about the the “Teaching Material Purchase Grant”

Q1:
How should teaching materials be purchased? Is there a list?
A:
There is no set list from which you must purchase. It is up to the discretion of each applying organization to decide what is necessary based on the current needs. Further, the materials need not even be published in Japan. The web pages below may be of use in the searching and procuring teaching materials.
Q2:
If we are planning to purchase teaching materials from abroad (including from Japan), is it possible to include the costs of postage and customs fees in the budget of application?
A:
It is also possible to include these in the budget of application. In this case, please make sure to fill in the field of “shipping cost, customs fee, etc.” portion in “4. List of materials organization plans to purchase” of application form D (Ⅲ). And please fill the total sum of all costs related to the purchase of teaching materials including expenses such as postage and customs fees, in the field of “Grand total” in “3. Outline of application” of application form D (Ⅲ). Regarding custom fees, an estimate based on the information you were able to collect will do fine.
Q3:
If we are planning to purchase teaching materials from bookstores in Japan, is it possible to ask to the Japan Foundation to pay the cost to purchase directly to the bookstore in Japan from the Japan Foundation?
A:
Yes. The Japan Foundation can remit the grant directly to the bookstores when the applicant delegates its right to receive the grant to the bookstores. However, it is limited to bookstores in Japan. Please fill out "5. Does your institution want the Japan Foundation to pay the grant directly to the bookstores in Japan?" of application form D (Ⅲ) whether to request or not. If you request it, please keep in mind that a copy of the estimate of teaching materials to be purchased made by bookstores in Japan will be required as an attachment.
Q4:
Is there an upper limit to the "Teaching Material Purchase Grant"?
A:
Because the necessary teaching materials and quantities differ from organization to organization, we have not set a general upper limit so that each request may be considered on an individual basis. Therefore, it is possible to apply for teaching materials procurement costs based on the quantitative requirements of your organization, but please understand that the appraisal of your grant request may be influenced by conditions such as the Foundation's own budget.

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